Travel & accommodation

Making Navigating Travel and Accommodations For Your Trip to Edmonton Easy

The DEN Summit

Attending The DEN Summit means joining a global community of forward-thinking leaders, entrepreneurs, and innovators in the heart of Canada. To ensure a smooth and seamless travel experience, we’ve compiled essential information to help you plan your trip, with all travel and immigration details included.

Join us in Canada this October

Travel to Edmonton

Edmonton is served by the Edmonton International Airport (EIA) – airline code YEG. The airport is located 30 – 40 minutes away from downtown Edmonton.

Recommended Airlines:

For those traveling from within Canada, Edmonton is well connected by domestic flights, VIA Rail, and major highways for road travelers.

Air Canada Exclusive Discounts

As a conference attendee, you can take advantage of exclusive discounts with Air Canada! Use the provided coupon code DEN2025 during your booking process to access special rates for your flights to Edmonton.

Applicable Rules for flight discounts:

The booking is to be made to the following city: Edmonton, YEG (CA)
The travel period begins Monday, October 13, 2025, and ends Monday, November 3, 2025.
Travel is valid Monday-Sunday.
Flights from Major Cities:
Edmonton International offers direct flights to and from major hubs in North America, including Toronto, Vancouver, Calgary, and others.
Connecting Flights:
If you’re flying internationally or from a city without direct flights to Edmonton, you may need to connect through a larger Canadian hub, such as Vancouver International (YVR) or Calgary International (YYC).

Arrival Timing:

Plan Ahead: It is recommended you arrive the day before The DEN Summit starts, October 21. This gives you time to acclimatize to the local time zone.
Transport to Summit Venue: After arriving at YEG, you can use a taxi, ride-sharing service (like Uber or Lyft), or public transport to reach your hotel or the Edmonton Convention Centre.

We look forward to welcoming you to Edmonton for an enriching summit experience!

Visa & Immigration

Do I Need a Visa to attend The DEN Summit?

Click HERE to determined if you will require a Visa

I am Visa-Exempt

An Electronic Travel Authorization (eTA) is a required entry document for visa-exempt foreign nationals traveling to Canada by air. Exceptions include U.S. citizens, Canadian citizens (including dual citizens), and Canadian permanent residents. It is electronically linked to your passport and is valid for up to five years or until your passport expires, whichever comes first.

Before traveling, check if you need an eTA by visiting the IRCC website. Applying for an eTA is a simple online process that usually takes minutes, but it’s recommended to apply well in advance of your trip.

I Require a Visa

Submission of Visa Applications

For information on applying for a business visitor visa under the temporary resident visa category, please refer to the IRCC website. Business visitors are individuals who travel to Canada for a few days or weeks to attend meetings or events, with a permitted stay of up to six months.

Processing times indicate how long IRCC has taken to process most complete applications in the past. This does not include the time required to transfer applications between a visa application centre and an IRCC office or the time needed for biometric submission. Your processing time begins when IRCC receives your complete application and ends when a decision is made. It may vary depending on the volume of applications received or the complexity of your case. Incomplete applications may be delayed or returned. Visa applications are reviewed on a case-by-case basis, and it is the applicant’s responsibility to demonstrate eligibility for a temporary resident visa. To be approved, all eligibility requirements must be met. In addition to your application, you must submit supporting documents such as a valid passport, proof of financial support, and any additional documents specific to your visa type.

The DEN Summit is officially registered with the Special Events Unit of Immigration, Refugees and Citizenship Canada (IRCC).

If you require a visa, we highly recommend that after registering for the event, you request a “Letter of Invitation” for the summit. This letter will include the IRCC Special Event Code, which can help facilitate both your visa application process and entry into Canada.

visa checklist

Step 1: Request an IRCC Letter

Once you’ve confirmed that you require a visa, use the link above to request an IRCC Letter after ticket purchase. We will send your IRCC Letter back in 5 days.

Step 2: Gather Required Documents

Valid passport (must be valid for at least six months beyond your intended stay)
Visa application form (depending on visa type)
Proof of financial support (bank statements, employment letter, or sponsorship letter)
Travel itinerary (if applicable)
Letter of invitation (if visiting family or for business purposes)
Biometrics (fingerprints and photo, if required)
Medical exam (if required)
Police clearance certificate (if applicable)
Proof of ties to home country (employment, property, family, etc.) to show intent to return

Step 3: Apply Online or at a Visa Application Center (VAC)

Online Application: Create an account on the IRCC website and upload documents.
Paper Application: Submit through a Visa Application Center (VAC) in your country.

Step 4: Pay Application Fees

Pay Visa application fees and all applicable fees. Fees vary based on the visa type (e.g., Visitor Visa: $100 CAD). Payment is typically made online.

Step 5: Attend an Interview (if required)

Some applicants may need to attend an interview at the Canadian embassy or consulate.

Step 6: Wait for Processing

Processing times vary by country and visa type (check online for estimated times). You can track your application status online.

Step 7: Receive Decision

If approved, you will receive your visa in your passport. If rejected, review the reason and consider reapplying with additional supporting documents.

Step 8: Prepare for Travel to Canada!

Book your flight
Ensure you have all necessary documents (passport, visa, supporting documents)
Check Canada Border Services Agency (CBSA) entry requirements
Be prepared for questions from immigration officers upon arrival

HEC Immigration Consultants are trusted Immigration and IRCC Licensed Consultants. If you have any questions about this process, please contact us in our Canadian office info@hecimmigration.com

Arriving in canada

When you arrive in Canada for The DEN Summit in October 2025, ensure you have all the necessary documents ready for inspection by border officials. You will go through border security, where a Canada Border Services Agency (CBSA) officer will verify your documents and determine your eligibility to enter.

Documents to Present

Ensure you have the following ready for inspection:

A valid passport
Visa or Electronic Travel Authorization (eTA) (if required)
Letter of Invitation (if applicable)
Proof of financial support
Details of your stay

Customs Declaration

You must declare any goods you are bringing into Canada, including currency over CAD 10,000, food items, or restricted/prohibited goods.

Health & Security Screening

Depending on your country of origin, you may be subject to additional health or security screening. Always check the latest entry requirements before traveling.

For more details, visit the Government of Canada website. Safe travels!

Weather & Packing Tips

October in Edmonton features cool fall temperatures, ranging from 5°C to 15°C (41°F to 59°F). We recommend packing:

Business attire for summit events
A warm jacket for outdoor activities
Comfortable shoes for networking and exploring the city

Transportation to the Venue

The Edmonton Convention Center

The Edmonton Convention Centre is centrally located in downtown Edmonton and is easily accessible by various transportation options.

For the most up-to-date transit schedules and fares, visit the Edmonton Transit Service (ETS) website.

From the Edmonton Airport

Taxi/Rideshare: Approx. 30–40 minutes; fares range from $55–$75.
Edmonton Skyshuttle: A shared airport shuttle service with stops at major hotels downtown.
Public Transit: Take ETS Route 747 to Century Park LRT Station, then transfer to the Capital Line LRT towards Downtown Edmonton.

Public Transit (Edmonton Transit Service – ETS)

Taxi/Rideshare (Uber/Lyft): Approx. 30–40 minutes; fares range from $55–$75.
Public Transit: Take Edmonton Transit Service (ETS) Route 747 to Century Park LRT Station, transfer to the Capital Line LRT towards Downtown Edmonton - ChurchIll Station, It is a short walk to the venue from there.
Bus: Multiple Edmonton Transit Service (ETS) bus routes stop near the Edmonton Convention Centre. Use ETS Trip Planner for route details!

Driving & Parking

Underground paid parking is available at the Canada Place (see the image above) with a short indoor walk to the Edmonton Convention Centre.

Alternatively, nearby parking lots and street parking options are available within walking distance.

Walking & Cycling

Edmonton Convention Centre (see the image above) is pedestrian-friendly and accessible via downtown walkways.
Bike racks are available near the entrance.

recommended hotels

Edmonton offers a diverse array of hotels to suit every traveler’s needs and preferences. From luxurious accommodations to budget-friendly options, there’s something for everyone. Here are our partner hotels. To have access to our exclusive room rates at these partner hotels, please use the code “THE DEN 2025”.